# Luxury Travel Tools by Global Lux Agency

> Free calculators, planners and AI helpers for luxury travel advisors, hotels, DMCs, yacht, jet and villa suppliers, and discerning travellers.

Luxury Travel Tools is a free collection of calculators, planners and AI helpers for the luxury travel industry, published by Global Lux Agency (content strategy for luxury travel brands). Every default figure (tax rate, fee, typical percentage) is stored with its source and the date it was last verified, and each tool page lists those sources. Results are estimates, not quotes or professional advice. Copy is UK English and money defaults to GBP, with other currencies supported. Tools run in the browser; results can be shared by copying the page URL, which holds the inputs.

Cruising-area guides for the yacht charter calculator (tax rules and worked examples per area): https://globalluxagency.com/tools/yacht-charter-cost

## Yacht Charter True-Cost Calculator

> Work out the real cost of a crewed yacht charter: charter fee plus VAT by cruising area, APA, delivery, local fees and crew tip — per guest and per day.

The headline charter fee is only part of the bill. Add tax for where you start, the APA for running costs, delivery, local fees and the crew gratuity to see what a week on board really costs — per guest and per day.

- Use the tool: https://globalluxagency.com/tools/yacht-charter-cost-calculator
- For: Yachts, jets & villas, Travel advisors & agencies, Travellers
- Price: free, no sign-up; calculations run in the browser and nothing is stored
- Last updated: 2026-11-12
- Publisher: Luxury Travel Tools by Global Lux Agency (https://globalluxagency.com)

Guidance only, not advice. Tax and legal rules change and depend on your exact circumstances. This tool gives general guidance based on the information you provide and any published sources listed on this page. It is not tax, legal or financial advice. Check the figures and terms in your contract with your broker, supplier or a qualified adviser before relying on them.

### Frequently asked questions

#### What does a yacht charter really cost on top of the charter fee?

Typically tax (0–22% in our default cruising areas, depending on where the charter starts), an Advance Provisioning Allowance of around 25–40% of the fee, and a crew gratuity of 5–15% or more. Using those ranges, the extras add roughly 30–77% to the headline fee before delivery or local fees.

#### What is the APA and is it refundable?

The Advance Provisioning Allowance is paid before the charter and spent by the captain on running costs such as fuel, food and drink, berthing and communications. The captain keeps accounts, and any unspent balance is returned at the end. If it runs low you will be asked to top it up. VAT is charged on the charter fee, not on the APA itself, though purchases made with it may include local taxes.

#### Why does the VAT rate depend on where the charter starts?

Within the EU, charter VAT is usually due in the country where the charter begins. Some countries (France, Italy) reduce the VAT in proportion to documented time spent outside EU waters; others (Spain, Croatia) charge on the full fee. Outside the EU, rules vary — the Bahamas applies a consolidated 14% charter tax, while the BVI charges cruising permit fees instead.

#### How much should I tip the crew?

MYBA guidelines suggest 5–15% of the base charter fee, with 10% standard for a week. On American-run yachts and in the Caribbean, 15–20% is common. The gratuity is always discretionary and is usually handed to the captain to share among the crew.

#### Is this a quote?

No. It is an estimate based on the figures you enter and the published sources listed on this page. Your broker’s contract is the final word on tax, APA and fees.

### Related tools

- [Luxury Trip Budget Estimator](https://globalluxagency.com/tools/luxury-trip-budget-estimator): Estimate a luxury trip budget: accommodation, flights, transfers, guiding, dining, park fees, insurance and tips, per person and per night. Free to embed.
- [UK TOMS VAT Calculator](https://globalluxagency.com/tools/toms-vat-calculator): Estimate VAT on a package under the UK Tour Operators’ Margin Scheme: margin, UK and non-UK split, in-house supplies and VAT at one-sixth.
- [Package Travel Regulations Checker: Is This a Package?](https://globalluxagency.com/tools/package-travel-regulations-checker): Answer a few questions to see if a UK trip is a package, a linked travel arrangement or neither under the 2018 Regulations, with the duties that follow.

### Sources and default figures

- **Croatia yacht charter VAT rate:** 13%. Confidence: high; last verified 2026-11-12. Source: [Croatia – Corporate – Other taxes](https://taxsummaries.pwc.com/Croatia/Corporate/Other-taxes) (PwC Worldwide Tax Summaries, 2026-08-27); [Yacht Charter Taxes & VAT (Updated 2026)](https://iyc.com/charter_taxes_vat/) (IYC, 2026-05-07).
- **Greece yacht charter VAT rate (typical qualifying charter):** 13%. Confidence: medium; last verified 2026-11-12. Source: [Yacht Charter Taxes & VAT (Updated 2026)](https://iyc.com/charter_taxes_vat/) (IYC, 2026-05-07); [Greece – Corporate – Other taxes](https://taxsummaries.pwc.com/greece/corporate/other-taxes) (PwC Worldwide Tax Summaries, 2026-09-08).
- **Italy yacht charter VAT rate:** 22%. Confidence: high; last verified 2026-11-12. Source: [Yacht Charter Taxes & VAT (Updated 2026)](https://iyc.com/charter_taxes_vat/) (IYC, 2026-05-07); [New laws on tax for yacht charter in Italy come into place](https://www.yachtcharterfleet.com/news/breaking-new-laws-on-tax-for-yacht-charter-in-italy-come-into-place-today) (YachtCharterFleet).
- **France/Monaco yacht charter VAT rate:** 20%. Confidence: high; last verified 2026-11-12. Source: [Yacht Charter Taxes & VAT (Updated 2026)](https://iyc.com/charter_taxes_vat/) (IYC, 2026-05-07); [Lump sum tax reductions on yacht charter in France come to an end](https://www.yachtcharterfleet.com/news/lump-sum-tax-reductions-on-yacht-charter-in-france-comes-to-an-end) (YachtCharterFleet).
- **Spain yacht charter VAT rate:** 21%. Confidence: high; last verified 2026-11-12. Source: [Yacht Charter Taxes & VAT (Updated 2026)](https://iyc.com/charter_taxes_vat/) (IYC, 2026-05-07).
- **Montenegro yacht charter VAT rate:** 0%. Confidence: medium; last verified 2026-11-12. Source: [Yacht Charter Taxes & VAT (Updated 2026)](https://iyc.com/charter_taxes_vat/) (IYC, 2026-05-07).
- **Türkiye yacht charter VAT rate:** no reliable published figure; the tool asks the user for it. Confidence: low; last verified 2026-11-12. Source: [Yacht Charter Taxes & VAT (Updated 2026)](https://iyc.com/charter_taxes_vat/) (IYC, 2026-05-07); [Turkey – Corporate – Other taxes](https://taxsummaries.pwc.com/turkey/corporate/other-taxes) (PwC Worldwide Tax Summaries, 2026-09-09).
- **Bahamas foreign yacht charter tax:** 14%. Confidence: high; last verified 2026-11-12. Source: [Charting a new course: substantial developments in Bahamian maritime law](https://chambers.com/articles/charting-a-new-course-substantial-developments-in-bahamian-maritime-law) (Chambers and Partners, 2026-04-15); [Yacht Charter Taxes & VAT (Updated 2026)](https://iyc.com/charter_taxes_vat/) (IYC, 2026-05-07).
- **BVI yacht charter VAT:** 0%. Confidence: low; last verified 2026-11-12. Source: [Yacht Charter Taxes & VAT (Updated 2026)](https://iyc.com/charter_taxes_vat/) (IYC, 2026-05-07).
- **USVI yacht charter VAT:** 0%. Confidence: low; last verified 2026-11-12. Source: [Yacht Charter Taxes & VAT (Updated 2026)](https://iyc.com/charter_taxes_vat/) (IYC, 2026-05-07).
- **BVI cruising permit fee (foreign-based charter boat):** 16 USD per person per day. Confidence: medium; last verified 2026-11-12. Source: [Guide: Cruising and Home Permit Act 2021](https://harneys.com/media/lz0d4flr/guide-cruising-and-home-permit-act-2021.pdf) (Harneys, 2024-11-01).
- **Typical APA (Advance Provisioning Allowance) as % of charter fee:** 25–40% of charter fee. Confidence: medium; last verified 2026-11-12. Source: [Everything you need to know about the APA](https://iyc.com/blog/everything-you-need-to-know-about-the-apa/) (IYC, 2026-09-07).
- **Customary crew gratuity as % of base charter fee (MYBA guideline):** 5–15% of base charter fee (standard 10). Confidence: medium; last verified 2026-11-12. Source: [Captain and crew gratuities: how much to tip](https://www.yachtcharterfleet.com/advice/captain-and-crew-gratuities-tips-how-much) (YachtCharterFleet, 2023-01-24).

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## UK TOMS VAT Calculator

> Estimate VAT on a package under the UK Tour Operators’ Margin Scheme: margin, UK and non-UK split, in-house supplies and VAT at one-sixth.

Estimate the VAT on a package under the UK Tour Operators’ Margin Scheme. Enter the selling price and what you paid for the travel, split between the UK and abroad, and see the margin, how it is apportioned and the VAT due on it.

- Use the tool: https://globalluxagency.com/tools/toms-vat-calculator
- For: Travel advisors & agencies
- Price: free, no sign-up; calculations run in the browser and nothing is stored
- Last updated: 2026-11-12
- Publisher: Luxury Travel Tools by Global Lux Agency (https://globalluxagency.com)

Guidance only, not advice. Tax and legal rules change and depend on your exact circumstances. This tool gives general guidance based on the information you provide and any published sources listed on this page. It is not tax, legal or financial advice. Check the figures and terms in your contract with your broker, supplier or a qualified adviser before relying on them.

### Frequently asked questions

#### How is VAT calculated under TOMS?

You pay VAT on your margin, not on the full selling price. The margin is the selling price less the direct costs of the travel you bought in. The margin is VAT-inclusive, so the VAT is the UK standard-rated part of it multiplied by the VAT fraction: 20/120, or one-sixth, at the current 20% rate.

#### Is the margin on travel outside the UK zero-rated?

Yes. HMRC VAT Notice 709/5 says the margin liability is standard-rated when the travel is enjoyed in the UK and zero-rated when it is enjoyed outside the UK. A package with both is split in proportion to the costs. Journeys that stop in the UK, and cruises, need their own split (for example by mileage or nights in and out of the UK).

#### Can I reclaim the VAT on hotels and services I buy in?

Not on travel you resell under TOMS: HMRC says you cannot reclaim VAT on purchases you make to resell as margin scheme supplies. That is why costs go into this calculator including VAT. VAT on your overheads and on in-house supplies can be reclaimed under the normal rules.

#### What happens if a package makes a loss?

The calculator shows no VAT on that package and tells you roughly how much output VAT the loss would remove from the year’s total. Under TOMS the margin is calculated for the whole financial year across all packages, so a loss on one package reduces your overall margin. If the year’s total is negative, HMRC’s calculation shows it as a deductible amount on your VAT return.

#### Is this per-package figure what I put on my VAT return?

Not directly. HMRC requires you to account for VAT provisionally during the year, using the previous year’s percentages, and to do a year-end calculation immediately after your financial year ends, adjusting on the next VAT return. Use this tool to price and sense-check individual packages, and your accountant for the returns.

#### Does this work for EU TOMS?

No. EU member states run their own versions of the scheme with different rates and rules, and UK businesses selling travel in the EU may have obligations there. This calculator covers the UK scheme only.

### Related tools

- [Yacht Charter True-Cost Calculator](https://globalluxagency.com/tools/yacht-charter-cost-calculator): Work out the real cost of a crewed yacht charter: charter fee plus VAT by cruising area, APA, delivery, local fees and crew tip — per guest and per day.
- [Package Travel Regulations Checker: Is This a Package?](https://globalluxagency.com/tools/package-travel-regulations-checker): Answer a few questions to see if a UK trip is a package, a linked travel arrangement or neither under the 2018 Regulations, with the duties that follow.
- [Payment & Cancellation Timeline Builder](https://globalluxagency.com/tools/payment-timeline-builder): Turn supplier deposit, balance and cancellation terms into dated client and supplier deadlines, with charges by date and a calendar (.ics) download.

### Sources and default figures

- **UK standard rate of VAT:** 20%. Confidence: high; last verified 2026-11-12. Source: [VAT rates](https://www.gov.uk/vat-rates) (GOV.UK); [The VAT guide (VAT Notice 700), section 7.3.1 VAT fractions](https://www.gov.uk/guidance/vat-guide-notice-700#vat-fractions) (HMRC, 2026-06-25).
- **VAT fraction (VAT element of a VAT-inclusive amount):** {"formula":"rate / (100 + rate)","atStandardRate":"1/6"}. Confidence: high; last verified 2026-11-12. Source: [The VAT guide (VAT Notice 700), section 7.3.1 VAT fractions](https://www.gov.uk/guidance/vat-guide-notice-700#vat-fractions) (HMRC, 2026-06-25).
- **VAT liability of the TOMS margin by where the travel is enjoyed:** {"enjoyedInUk":"standard-rated","enjoyedOutsideUk":"zero-rated"}. Confidence: high; last verified 2026-11-12. Source: [Tour Operators’ Margin Scheme for VAT (VAT Notice 709/5)](https://www.gov.uk/guidance/tour-operators-margin-scheme-for-vat-notice-7095) (HMRC, 2024-04-18); [Value Added Tax Act 1994, section 53 (Tour operators)](https://www.legislation.gov.uk/ukpga/1994/23/section/53) (legislation.gov.uk); [The Value Added Tax (Tour Operators) Order 1987 (SI 1987/1806)](https://www.legislation.gov.uk/uksi/1987/1806/contents) (legislation.gov.uk).
- **TOMS cost-based apportionment of the margin:** Total margin shared across elements in proportion to their direct costs. Confidence: high; last verified 2026-11-12. Source: [Tour Operators’ Margin Scheme for VAT (VAT Notice 709/5)](https://www.gov.uk/guidance/tour-operators-margin-scheme-for-vat-notice-7095) (HMRC, 2024-04-18).
- **Input VAT on bought-in travel resold under TOMS:** Not reclaimable. Confidence: high; last verified 2026-11-12. Source: [Tour Operators’ Margin Scheme for VAT (VAT Notice 709/5)](https://www.gov.uk/guidance/tour-operators-margin-scheme-for-vat-notice-7095) (HMRC, 2024-04-18).
- **TOMS annual calculation and negative totals:** {"timing":"Immediately after the financial year-end; adjust on the first VAT return ending after it","negativeTotal":"Entered in box 1 as a deductible amount"}. Confidence: high; last verified 2026-11-12. Source: [Tour Operators’ Margin Scheme for VAT (VAT Notice 709/5)](https://www.gov.uk/guidance/tour-operators-margin-scheme-for-vat-notice-7095) (HMRC, 2024-04-18).

---

## Package Travel Regulations Checker: Is This a Package?

> Answer a few questions to see if a UK trip is a package, a linked travel arrangement or neither under the 2018 Regulations, with the duties that follow.

Work out whether a trip you are selling is a package, a linked travel arrangement or neither under the UK Package Travel and Linked Travel Arrangements Regulations 2018. Answer the questions, then see the regulation that decides it and what it means for you as organiser, including insolvency protection, ATOL and information duties.

- Use the tool: https://globalluxagency.com/tools/package-travel-regulations-checker
- For: Travel advisors & agencies, Experience creators & DMCs
- Price: free, no sign-up; calculations run in the browser and nothing is stored
- Last updated: 2026-11-13
- Publisher: Luxury Travel Tools by Global Lux Agency (https://globalluxagency.com)

Guidance only, not advice. Tax and legal rules change and depend on your exact circumstances. This tool gives general guidance based on the information you provide and any published sources listed on this page. It is not tax, legal or financial advice. Check the figures and terms in your contract with your broker, supplier or a qualified adviser before relying on them.

### Frequently asked questions

#### What makes a trip a package under the Package Travel Regulations?

At least two different types of travel service (transport, accommodation, vehicle hire and other tourist services) for the same trip, put together in one of the ways listed in regulation 2(5): combined by one trader before a single contract, bought from one point of sale before paying, sold at an inclusive or total price, advertised as a “package”, chosen from a gift-box-style selection, or booked through linked online booking processes where the traveller’s details are passed on within 24 hours.

#### Does a hotel with an excursion or spa treatment count as a package?

Only if the excursion or treatment is a significant proportion of the value or is advertised as, or otherwise is, an essential feature of the trip (regulation 2(6)). Government guidance gives 25% or more of the value as a rule of thumb, but it is not a fixed threshold. It is not a package if the extra service is chosen and bought after the stay has started.

#### What changes on 6 April 2027?

The Package Travel and Linked Travel Arrangements (Amendment) Regulations 2026 abolish linked travel arrangements for contracts concluded on or after 6 April 2027. Where one trader lets the traveller select and pay for each service separately on a single visit or contact, that becomes a package (new regulation 2(5)(c)). Targeted links to another trader without passing on the traveller’s data drop out of the Regulations. Contracts concluded before that date keep the old rules, so it is the booking date that matters, not the travel date.

#### Do the Regulations apply to business travel?

Yes, unless the trip is bought under a general agreement: a framework contract between a business and a travel provider for booking that business’s travel (regulation 3(2)(c)). Business travellers who book through ordinary consumer channels are protected like anyone else.

#### Do I need ATOL or a bond for a package?

Every UK organiser of packages needs insolvency protection. A package that includes a flight is normally protected through ATOL, run by the Civil Aviation Authority. Packages without flights need a bond through an approved body, insurance or a trust account (regulations 19 to 24). Where services are added to an ATOL-protected flight in a single visit after 6 April 2027, the added services need non-flight protection as well.

#### Can I avoid being an organiser by saying I am only an agent?

No. Regulation 30 says a declaration that you act only as an intermediary, or that a package is not a package, does not remove the organiser’s obligations. What counts is how the services were put together and sold.

### Related tools

- [Travel Agent Commission and Markup vs Margin Calculator](https://globalluxagency.com/tools/travel-agent-commission-calculator): Work out a travel agent’s commission, the supplier net and your share after a host agency split, and convert markup to margin to price net rates.
- [Yacht Charter True-Cost Calculator](https://globalluxagency.com/tools/yacht-charter-cost-calculator): Work out the real cost of a crewed yacht charter: charter fee plus VAT by cruising area, APA, delivery, local fees and crew tip — per guest and per day.
- [UK TOMS VAT Calculator](https://globalluxagency.com/tools/toms-vat-calculator): Estimate VAT on a package under the UK Tour Operators’ Margin Scheme: margin, UK and non-UK split, in-house supplies and VAT at one-sixth.

### Sources and default figures

- **The four types of travel service:** {"carriage":"Carriage of passengers","accommodation":"Accommodation that is not intrinsically part of the carriage of passengers and not for residential purposes","vehicleHire":"Rental of cars, other motor vehicles or motorcycles needing a category A licence","otherTourist":"Any other tourist service not intrinsically part of the three above"}. Confidence: high; last verified 2026-11-13. Source: [The Package Travel and Linked Travel Arrangements Regulations 2018 (SI 2018/634), regulation 2 (interpretation)](https://www.legislation.gov.uk/uksi/2018/634/regulation/2) (legislation.gov.uk); [Package holidays: complying with regulations – guidance for businesses (updated for the 2026 amendments)](https://www.gov.uk/government/publications/package-holidays-complying-with-regulations-guidance-for-businesses) (Department for Business and Trade, 2026-10-28).
- **Definition of a package (two or more types of travel service for the same trip):** {"2(5)(a)":"Combined by one trader before a single contract on all services is concluded, including at the traveller’s request or selection","2(5)(b)(i)":"Purchased from a single point of sale and selected before the traveller agrees to pay","2(5)(b)(ii)":"Offered, sold or charged at an inclusive or total price","2(5)(b)(iii)":"Advertised or sold as a “package” or under a similar term","2(5)(b)(iv)":"Combined after a contract that lets the traveller choose among a selection of travel services (for example a gift box)","2(5)(b)(v)":"Bought from separate traders through linked online booking processes, where the traveller’s name, payment details and email are passed on and the second contract is concluded within 24 hours of the first booking being confirmed","2(5)(c)":"From 6 April 2027: separate contracts where one trader facilitated, on a single visit to or contact with its point of sale, the separate selection of and separate payment for each service"}. Confidence: high; last verified 2026-11-13. Source: [The Package Travel and Linked Travel Arrangements Regulations 2018 (SI 2018/634), regulation 2 (interpretation)](https://www.legislation.gov.uk/uksi/2018/634/regulation/2) (legislation.gov.uk); [The Package Travel and Linked Travel Arrangements (Amendment) Regulations 2026 (SI 2026/455)](https://www.legislation.gov.uk/uksi/2026/455/made) (legislation.gov.uk, 2026-04-22); [Package holidays: complying with regulations – guidance for businesses (updated for the 2026 amendments)](https://www.gov.uk/government/publications/package-holidays-complying-with-regulations-guidance-for-businesses) (Department for Business and Trade, 2026-10-28).
- **When an “other tourist service” counts towards a package:** {"notPackageIf":["it is not a significant proportion of the value of the combination and is not advertised as, and does not otherwise represent, an essential feature","it is selected and purchased after performance of the transport, accommodation or vehicle hire has started"]}. Confidence: high; last verified 2026-11-13. Source: [The Package Travel and Linked Travel Arrangements Regulations 2018 (SI 2018/634), regulation 2 (interpretation)](https://www.legislation.gov.uk/uksi/2018/634/regulation/2) (legislation.gov.uk).
- **“Significant proportion” rule of thumb for other tourist services:** 25% of the value of the combination. Confidence: medium; last verified 2026-11-13. Source: [Package holidays: complying with regulations – guidance for businesses (updated for the 2026 amendments)](https://www.gov.uk/government/publications/package-holidays-complying-with-regulations-guidance-for-businesses) (Department for Business and Trade, 2026-10-28).
- **Definition of a linked travel arrangement (contracts concluded before 6 April 2027):** {"2(3)(a)":"On a single visit to or contact with a trader’s point of sale, the trader facilitates the separate selection and separate payment of each travel service","2(3)(b)":"The trader facilitates, in a targeted manner, the purchase of at least one additional travel service from another trader, with that contract concluded within 24 hours of confirmation of the first booking"}. Confidence: high; last verified 2026-11-13. Source: [The Package Travel and Linked Travel Arrangements Regulations 2018 (SI 2018/634), regulation 2 (interpretation)](https://www.legislation.gov.uk/uksi/2018/634/regulation/2) (legislation.gov.uk); [The Package Travel and Linked Travel Arrangements (Amendment) Regulations 2026 (SI 2026/455)](https://www.legislation.gov.uk/uksi/2026/455/made) (legislation.gov.uk, 2026-04-22); [Package holidays: complying with regulations – guidance for businesses (updated for the 2026 amendments)](https://www.gov.uk/government/publications/package-holidays-complying-with-regulations-guidance-for-businesses) (Department for Business and Trade, 2026-10-28).
- **Arrangements the Regulations do not apply to:** {"3(2)(a)":"Covering a period of less than 24 hours, unless overnight accommodation is included","3(2)(b)":"Offered occasionally, on a not-for-profit basis, to a limited group of travellers","3(2)(c)":"Purchased on the basis of a general agreement between a trader and another business for booking travel in connection with that business"}. Confidence: high; last verified 2026-11-13. Source: [The Package Travel and Linked Travel Arrangements Regulations 2018 (SI 2018/634), regulation 3 (application)](https://www.legislation.gov.uk/uksi/2018/634/regulation/3) (legislation.gov.uk); [Package holidays: complying with regulations – guidance for businesses (updated for the 2026 amendments)](https://www.gov.uk/government/publications/package-holidays-complying-with-regulations-guidance-for-businesses) (Department for Business and Trade, 2026-10-28).
- **Commencement of the 2026 amendments (linked travel arrangements abolished):** 2027-04-06 date. Confidence: high; last verified 2026-11-13. Source: [The Package Travel and Linked Travel Arrangements (Amendment) Regulations 2026 (SI 2026/455)](https://www.legislation.gov.uk/uksi/2026/455/made) (legislation.gov.uk, 2026-04-22); [Package holidays: complying with regulations – guidance for businesses (updated for the 2026 amendments)](https://www.gov.uk/government/publications/package-holidays-complying-with-regulations-guidance-for-businesses) (Department for Business and Trade, 2026-10-28).
- **Main duties of a package organiser:** {"performance":"Liable for the performance of every travel service in the package, whoever provides it (regulation 15)","preContractInfo":"Schedule 1 information plus the standard information form in Schedule 2 or 3, or Schedule 4 for linked online bookings (regulation 5)","contract":"Contract containing Schedule 1 and Schedule 5 information, with a copy or confirmation on a durable medium (regulation 7)","insolvency":"Effective security for refunds and, where transport is included, repatriation (regulation 19)"}. Confidence: high; last verified 2026-11-13. Source: [The Package Travel and Linked Travel Arrangements Regulations 2018 (SI 2018/634), regulation 5 (pre-contractual information)](https://www.legislation.gov.uk/uksi/2018/634/regulation/5) (legislation.gov.uk); [The Package Travel and Linked Travel Arrangements Regulations 2018 (SI 2018/634), regulation 7 (content of the package travel contract)](https://www.legislation.gov.uk/uksi/2018/634/regulation/7) (legislation.gov.uk); [The Package Travel and Linked Travel Arrangements Regulations 2018 (SI 2018/634), regulation 15 (responsibility for performance)](https://www.legislation.gov.uk/uksi/2018/634/regulation/15) (legislation.gov.uk); [The Package Travel and Linked Travel Arrangements Regulations 2018 (SI 2018/634), regulation 19 (insolvency protection for packages)](https://www.legislation.gov.uk/uksi/2018/634/regulation/19) (legislation.gov.uk); [The Package Travel and Linked Travel Arrangements Regulations 2018 (SI 2018/634), regulation 30 (rights and obligations)](https://www.legislation.gov.uk/uksi/2018/634/regulation/30) (legislation.gov.uk); [Package holidays: complying with regulations – guidance for businesses (updated for the 2026 amendments)](https://www.gov.uk/government/publications/package-holidays-complying-with-regulations-guidance-for-businesses) (Department for Business and Trade, 2026-10-28).
- **Flight packages are protected through ATOL:** ATOL. Confidence: high; last verified 2026-11-13. Source: [The Package Travel and Linked Travel Arrangements Regulations 2018 (SI 2018/634), regulation 19 (insolvency protection for packages)](https://www.legislation.gov.uk/uksi/2018/634/regulation/19) (legislation.gov.uk); [The Package Travel and Linked Travel Arrangements Regulations 2018 (SI 2018/634), regulation 26 (insolvency protection and information for linked travel arrangements)](https://www.legislation.gov.uk/uksi/2018/634/regulation/26) (legislation.gov.uk); [Package holidays: complying with regulations – guidance for businesses (updated for the 2026 amendments)](https://www.gov.uk/government/publications/package-holidays-complying-with-regulations-guidance-for-businesses) (Department for Business and Trade, 2026-10-28); [ATOL protection](https://www.caa.co.uk/atol-protection/) (Civil Aviation Authority).
- **Duties of a trader facilitating a linked travel arrangement (before 6 April 2027):** {"insolvency":"Security for refunds of payments the trader receives, and repatriation if it is responsible for the carriage (regulation 26(1) to (5))","information":"Before the traveller is bound, state prominently that package rights do not apply and give the Schedule 6 to 10 form (regulation 26(7) to (9))","failure":"If the trader does not comply, package rights under regulations 9, 12 to 14 and Part 4 apply (regulation 26(11))"}. Confidence: high; last verified 2026-11-13. Source: [The Package Travel and Linked Travel Arrangements Regulations 2018 (SI 2018/634), regulation 26 (insolvency protection and information for linked travel arrangements)](https://www.legislation.gov.uk/uksi/2018/634/regulation/26) (legislation.gov.uk); [The Package Travel and Linked Travel Arrangements (Amendment) Regulations 2026 (SI 2026/455)](https://www.legislation.gov.uk/uksi/2026/455/made) (legislation.gov.uk, 2026-04-22).

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## Payment & Cancellation Timeline Builder

> Turn supplier deposit, balance and cancellation terms into dated client and supplier deadlines, with charges by date and a calendar (.ics) download.

Turn a supplier’s deposit, balance and cancellation terms into dated deadlines. See when to ask your client for each payment, what cancelling would cost on any day, and download the dates to your calendar.

- Use the tool: https://globalluxagency.com/tools/payment-timeline-builder
- For: Travel advisors & agencies
- Price: free, no sign-up; calculations run in the browser and nothing is stored
- Last updated: 2026-11-12
- Publisher: Luxury Travel Tools by Global Lux Agency (https://globalluxagency.com)

Estimate only. Results are indicative and based on the inputs you provide and any published sources listed on this page. Always confirm figures with your supplier.

### Frequently asked questions

#### How do I work out a balance due date from “X days before departure”?

Count back that many calendar days from the departure date. A balance due 84 days before a 9 July departure falls on 16 April. Some suppliers count from the day before departure, use working days or give a deadline time, so check the wording in the contract and adjust the number of days if needed.

#### Why set client due dates earlier than the supplier deadline?

A buffer gives time for the client’s payment to clear and for you to pay the supplier before their deadline. The tool moves each client date back by the buffer you choose (7 days in the example), but never before the booking date.

#### What happens if the booking is made inside the balance period?

If the balance due date has already passed when the booking is made, the full amount is due at booking. The tool shows a single payment and flags it. Instalments that would already have fallen due are also moved to the booking date.

#### How do I enter cancellation tiers?

Enter each tier as the supplier states it: cancelling this many days or more before departure forfeits this percentage of the total. For example, “56 days: 50%” means cancelling 56 or more days out costs 50%, until the next tier starts. Include a tier from 0 days so the final days before departure are covered. The tool sorts the tiers and warns if a charge goes down as departure gets closer.

#### Is the calendar file private?

Yes. The timeline and the .ics file are created in your browser. Nothing is sent to our servers or stored. The share link holds your inputs, so leave the trip reference blank if you don’t want a client’s name in it.

#### Are the default terms typical?

They are an example only (a 25% deposit, balance 84 days before departure and a four-step cancellation scale) to show how the tool works. Deposit and cancellation terms vary widely between hotels, villas, yachts, cruise lines and tour operators, so replace them with the terms in your supplier’s contract.

### Related tools

- [Yacht Charter True-Cost Calculator](https://globalluxagency.com/tools/yacht-charter-cost-calculator): Work out the real cost of a crewed yacht charter: charter fee plus VAT by cruising area, APA, delivery, local fees and crew tip — per guest and per day.
- [UK TOMS VAT Calculator](https://globalluxagency.com/tools/toms-vat-calculator): Estimate VAT on a package under the UK Tour Operators’ Margin Scheme: margin, UK and non-UK split, in-house supplies and VAT at one-sixth.
- [Package Travel Regulations Checker: Is This a Package?](https://globalluxagency.com/tools/package-travel-regulations-checker): Answer a few questions to see if a UK trip is a package, a linked travel arrangement or neither under the 2018 Regulations, with the duties that follow.

---

## AI Supplier Terms Summariser

> Paste hotel, villa, yacht or DMC terms and get the deposit, cancellation, amendment, liability and commission points, plus red flags to check.

Paste a hotel, villa, yacht or DMC contract and get its deposit, cancellation, amendment, force majeure, liability and commission terms set out in one place, with the points worth raising before you book.

- Use the tool: https://globalluxagency.com/tools/supplier-terms-summariser
- For: Travel advisors & agencies
- Price: free, no sign-up
- Uses AI (Cloudflare Workers AI); pasted text is not stored
- Last updated: 2026-11-12
- Publisher: Luxury Travel Tools by Global Lux Agency (https://globalluxagency.com)

Guidance only, not advice. Tax and legal rules change and depend on your exact circumstances. This tool gives general guidance based on the information you provide and any published sources listed on this page. It is not tax, legal or financial advice. Check the figures and terms in your contract with your broker, supplier or a qualified adviser before relying on them.

### Frequently asked questions

#### What does the supplier terms summariser look for?

Deposit and balance dates, cancellation charge bands, rules for changing dates or names, force majeure, caps on the supplier’s liability, and how and when commission is paid to you. It also lists terms worth querying, such as non-refundable deposits or commission clawback, and tells you which of these topics the text does not cover at all.

#### Can I rely on the summary instead of reading the contract?

No. The summary is produced by an AI model and can miss, misread or oversimplify terms, particularly cross-references, defined terms and tables. Use it to find your way around a long contract and prepare questions for the supplier. The supplier’s contract is the final word, and anything that matters should be checked against the original wording.

#### Is the text I paste stored?

No. The text is sent once to Cloudflare Workers AI to produce the summary and is not saved by us, logged or added to the page address. Even so, remove client names, passport details and other personal information before pasting: the tool only needs the terms themselves.

#### How much text can I paste?

Up to 40,000 characters, which is roughly 12 to 15 pages of terms. For a longer document, paste the booking conditions and cancellation sections first, then run the rest separately.

#### Why does it say a topic was not found?

Because the pasted text does not appear to deal with it. That may mean the supplier’s terms are silent on the point, or that it sits in another document such as a rate agreement, booking form or website terms. Silence is worth a question to the supplier before you confirm the booking.

### Related tools

- [Yacht Charter True-Cost Calculator](https://globalluxagency.com/tools/yacht-charter-cost-calculator): Work out the real cost of a crewed yacht charter: charter fee plus VAT by cruising area, APA, delivery, local fees and crew tip — per guest and per day.
- [UK TOMS VAT Calculator](https://globalluxagency.com/tools/toms-vat-calculator): Estimate VAT on a package under the UK Tour Operators’ Margin Scheme: margin, UK and non-UK split, in-house supplies and VAT at one-sixth.
- [Package Travel Regulations Checker: Is This a Package?](https://globalluxagency.com/tools/package-travel-regulations-checker): Answer a few questions to see if a UK trip is a package, a linked travel arrangement or neither under the 2018 Regulations, with the duties that follow.

---

## AI Travel Itinerary Generator

> Paste rough trip notes (flights, hotels, transfers, dinners) in any order and get a clean day-by-day itinerary to check, edit and save as a PDF.

Paste your rough trip notes — flights, hotels, transfers, dinners and experiences, in any order — and get a clean day-by-day itinerary you can check, edit and save as a PDF for your client.

- Use the tool: https://globalluxagency.com/tools/travel-itinerary-generator
- For: Travel advisors & agencies
- Price: free, no sign-up
- Uses AI (Cloudflare Workers AI); pasted text is not stored
- Last updated: 2026-11-13
- Publisher: Luxury Travel Tools by Global Lux Agency (https://globalluxagency.com)

Estimate only. Results are indicative and based on the inputs you provide and any published sources listed on this page. Always confirm figures with your supplier.

### Frequently asked questions

#### What kind of notes can I paste?

Anything you would jot down while planning: flight numbers and times, hotel confirmations, transfer details, restaurant bookings, experiences and reminders, in any order and any format. Copied email text and shorthand such as “LHR-NAP 07:15” both work. The more complete the notes, the more complete the itinerary.

#### Will the AI fill in missing details?

No. It is told to use only what is in your notes, so it does not add flight times, terminals, addresses or suggestions from general knowledge. If something is missing, the field is left blank, and items that look tentative or incomplete are marked “to confirm” and listed for you to resolve.

#### Can I send the itinerary to my client straight away?

Check it first. The itinerary is an AI draft and can misread a date, time or booking reference, or place an item on the wrong day. Compare each entry with the bookings, edit anything that needs it, then download the PDF. You are responsible for what goes to the client.

#### Are my notes or the itinerary stored?

No. The notes are sent once to Cloudflare Workers AI to build the itinerary and are not saved by us, logged or added to the page address. The itinerary exists only in your browser tab, so refreshing or closing the page clears it. Leave out passport numbers, payment details and anything else the itinerary does not need.

#### How do I save the itinerary as a PDF?

Choose “Download PDF”. Your browser’s print window opens with only the itinerary, laid out for A4; choose “Save as PDF” as the destination. You can also copy the itinerary as plain text for an email.

#### How long can my notes be?

Up to 15,000 characters, which covers most trips of two or three weeks. For a longer trip, build it in two parts and combine them.

### Related tools

- [Yacht Charter True-Cost Calculator](https://globalluxagency.com/tools/yacht-charter-cost-calculator): Work out the real cost of a crewed yacht charter: charter fee plus VAT by cruising area, APA, delivery, local fees and crew tip — per guest and per day.
- [UK TOMS VAT Calculator](https://globalluxagency.com/tools/toms-vat-calculator): Estimate VAT on a package under the UK Tour Operators’ Margin Scheme: margin, UK and non-UK split, in-house supplies and VAT at one-sixth.
- [Package Travel Regulations Checker: Is This a Package?](https://globalluxagency.com/tools/package-travel-regulations-checker): Answer a few questions to see if a UK trip is a package, a linked travel arrangement or neither under the 2018 Regulations, with the duties that follow.

---

## Direct Booking vs OTA Savings Calculator

> Work out what OTA commission costs your hotel, the net revenue per booking by channel, the gain from shifting bookings direct and your break-even.

See what OTA commission costs your hotel each year, what you keep from an OTA booking compared with a direct one, and what moving a few points of business to direct is worth. The break-even figure shows how much you can spend to win a direct booking before it nets less than the OTA.

- Use the tool: https://globalluxagency.com/tools/direct-booking-vs-ota-calculator
- For: Hotels
- Price: free, no sign-up; calculations run in the browser and nothing is stored
- Last updated: 2026-11-12
- Publisher: Luxury Travel Tools by Global Lux Agency (https://globalluxagency.com)

Estimate only. Results are indicative and based on the inputs you provide and any published sources listed on this page. Always confirm figures with your supplier.

### Frequently asked questions

#### How much commission do hotels pay OTAs?

Booking.com and Expedia don’t publish a standard rate: it is set in each hotel’s contract and shown in the extranet. Industry sources commonly cite 15% to 30% or more, and optional visibility programmes add to the base rate. Enter your own contracted rate, including any programme uplift, for an accurate result.

#### What share of hotel bookings come through OTAs?

HOTREC’s European Hotel Distribution Study puts the average OTA share at 29.6% of overnight stays in 2023, up from 19.7% in 2013, with direct channels at 50.9%. Five-star hotels in the sample reported a lower OTA share, 22.2%. Shares vary widely by country, size and location.

#### Is a direct booking always cheaper than an OTA booking?

Not always. A direct booking carries its own costs: metasearch and paid search, booking engine fees, card processing, and any member discount or perk you offer. If those add up to more than the OTA commission, the direct booking nets less. The break-even figure shows how much marketing you can spend per direct booking before that happens.

#### How should I work out my metasearch cost?

Divide what you spent on Google Hotel Ads, Tripadvisor and paid search over a period by the direct room revenue those campaigns brought in. Google Hotel Ads now bids on cost per click or target return on ad spend, so a cost per booking is something you calculate from your own results rather than a published rate.

#### Does it matter whether the OTA or the hotel takes payment?

Yes, a little. On pay-at-hotel bookings you take the guest’s card and pay the processing fee as well as the commission. On prepaid bookings the OTA collects payment and pays you, although virtual cards can also carry fees. For reference, Stripe lists 1.5% + 20p for standard UK cards; hotels often have negotiated blended rates.

#### Does shifting OTA bookings to direct lose me business?

It can. The calculator assumes the guests you move would have booked with you anyway, at the same rate. In practice OTAs also bring guests who might not otherwise find you, so treat the gain as the best case for bookings that genuinely switch channel.

### Related tools

- [Travel Agent Commission and Markup vs Margin Calculator](https://globalluxagency.com/tools/travel-agent-commission-calculator): Work out a travel agent’s commission, the supplier net and your share after a host agency split, and convert markup to margin to price net rates.

### Sources and default figures

- **OTA share of hotel overnight stays in Europe (2023):** {"allHotels":29.6,"fiveStar":22.2,"direct":50.9} % of overnight stays. Confidence: medium; last verified 2026-11-12. Source: [European Hotel Distribution Study 2024 (reference year 2023), R. Schegg, HES-SO Valais-Wallis, for HOTREC](https://ihf.ie/sites/default/files/upload/hotrec_distribution_study_2024.pdf) (HOTREC / HES-SO Valais-Wallis (via Irish Hotels Federation), 2024-06-01); [HOTREC Distribution Study 2024 — Germany and Europe (short version, PDF)](https://tageskarte.io/fileadmin/Banner/HOTREC_Distribution_Study_2024_-_Germany_and_Europe_short.pdf) (HOTREC / HES-SO Valais-Wallis (via Tageskarte), 2024-06-01).
- **Typical OTA commission paid by hotels:** 15–30% of booking value. Confidence: low; last verified 2026-11-12. Source: [OTA commissions: how much do hotels pay online travel agencies?](https://www.cloudbeds.com/articles/online-travel-agencies/commissions/) (Cloudbeds); [European Hotel Distribution Study 2024 (reference year 2023), R. Schegg, HES-SO Valais-Wallis, for HOTREC](https://ihf.ie/sites/default/files/upload/hotrec_distribution_study_2024.pdf) (HOTREC / HES-SO Valais-Wallis (via Irish Hotels Federation), 2024-06-01).
- **Metasearch and paid search cost per direct booking:** no reliable published figure; the tool asks the user for it. Confidence: low; last verified 2026-11-12. Source: [Bidding overview for hotel ads](https://support.google.com/google-ads/answer/9244120) (Google Ads Help); [About commissions (per stay) for hotel ads](https://support.google.com/google-ads/answer/9695951?hl=en) (Google Ads Help).
- **Example card processing fee: Stripe, standard UK cards:** {"percent":1.5,"fixedGbp":0.2} % of payment + £ per transaction. Confidence: high; last verified 2026-11-12. Source: [Stripe pricing (United Kingdom)](https://stripe.com/gb/pricing) (Stripe).

---

## Experience Pricing Calculator

> Price a private tour or experience: cost per guest by group size, break-even group, net rate for your margin and the rack rate after agent or OTA commission.

Price a private tour or curated experience from its costs. Enter what each departure and each guest costs you, and see the cost per guest at every group size, your break-even group, the net rate for your target margin and the public price that still leaves you that net after an agent’s or OTA’s commission.

- Use the tool: https://globalluxagency.com/tools/experience-pricing-calculator
- For: Experience creators & DMCs
- Price: free, no sign-up; calculations run in the browser and nothing is stored
- Last updated: 2026-11-12
- Publisher: Luxury Travel Tools by Global Lux Agency (https://globalluxagency.com)

Estimate only. Results are indicative and based on the inputs you provide and any published sources listed on this page. Always confirm figures with your supplier.

### Frequently asked questions

#### How do I add commission to a net rate?

Divide, don’t multiply. Commission is taken from the public price, so the public price is net ÷ (1 − commission). With a 20% commission, a £400 net rate needs a £500 public price: the reseller keeps £100 (20% of £500) and you receive £400. Adding 20% on top (£480) would leave you only £384, because the 20% is taken from the higher figure.

#### What is the difference between margin and markup?

Margin is profit as a share of the selling price; markup is profit as a share of cost. A cost of £70 sold at £100 is a 30% margin but a 42.9% markup. To turn a margin into a markup, divide it by (1 − margin); to go the other way, divide the markup by (1 + markup). The calculator shows both side by side so a target agreed in one is not mistaken for the other.

#### What commission do agents and OTAs usually take on experiences?

It is negotiated, so use the figure in your contract. As a guide, industry sources put retail travel agents at about 10–20% of the retail price, wholesalers and online travel agents at about 20–30%, and inbound (receptive) operators and DMCs at about 25–30%, as they often pass part on to the selling agent. The large experience marketplaces don’t publish their rates, and several now let suppliers pay more commission for better placement.

#### How is the break-even group size worked out?

Each guest contributes their net price less the per-guest costs (tickets, meals). The break-even group is the smallest whole number of guests whose contributions cover the fixed costs of the departure, including the overhead you allocate to it. If the net price doesn’t cover the per-guest costs, no group size breaks even.

#### Which group size should I price on?

Pricing on your minimum group means every departure that runs makes at least your target margin, but the price per guest is higher. Pricing on a typical group gives a keener price and relies on most departures filling. Many private-tour operators publish a price per guest that falls as the group grows; the group-size table gives you the figures for that.

#### Does the calculator include VAT?

No. All figures are before tax. How VAT applies to an experience depends on where it takes place, who sells it and how; in the UK, packages sold by tour operators may fall under the Tour Operators’ Margin Scheme. Take advice on your own position.

### Related tools

- [Package Travel Regulations Checker: Is This a Package?](https://globalluxagency.com/tools/package-travel-regulations-checker): Answer a few questions to see if a UK trip is a package, a linked travel arrangement or neither under the 2018 Regulations, with the duties that follow.
- [Travel Agent Commission and Markup vs Margin Calculator](https://globalluxagency.com/tools/travel-agent-commission-calculator): Work out a travel agent’s commission, the supplier net and your share after a host agency split, and convert markup to margin to price net rates.

### Sources and default figures

- **Typical commission to a retail travel agent or advisor:** 10–20% of retail price. Confidence: medium; last verified 2026-11-12. Source: [The question of commission: how much should tour operators give tour agents?](https://rezdy.com/blog/question-commission-much-tour-operators-give-tour-agents/) (Rezdy); [How to Set Net Rates for Tours, Activities and Attractions](https://arival.travel/how-to-set-net-rates-for-tours/) (Arival, 2023-05-03).
- **Typical commission to a wholesaler or online travel agent (OTA):** 20–30% of retail price. Confidence: low; last verified 2026-11-12. Source: [How to Set Net Rates for Tours, Activities and Attractions](https://arival.travel/how-to-set-net-rates-for-tours/) (Arival, 2023-05-03); [The question of commission: how much should tour operators give tour agents?](https://rezdy.com/blog/question-commission-much-tour-operators-give-tour-agents/) (Rezdy); [GetYourGuide Commission Increasing for Some Operators](https://arival.travel/article/getyourguide-commission-increasing-for-some-operators) (Arival, 2025-07-07); [Become a GetYourGuide Supplier (FAQ: How much does it cost?)](https://getyourguide.supply/join/how-much-does-getyourguide-charge) (GetYourGuide).
- **Typical commission to an inbound (receptive) tour operator or DMC:** 25–30% of retail price. Confidence: medium; last verified 2026-11-12. Source: [How to Set Net Rates for Tours, Activities and Attractions](https://arival.travel/how-to-set-net-rates-for-tours/) (Arival, 2023-05-03); [The question of commission: how much should tour operators give tour agents?](https://rezdy.com/blog/question-commission-much-tour-operators-give-tour-agents/) (Rezdy).

---

## Travel Agent Commission and Markup vs Margin Calculator

> Work out a travel agent’s commission, the supplier net and your share after a host agency split, and convert markup to margin to price net rates.

Work out what a booking earns you. Set a selling price from a net rate with a target margin or markup, or enter a commissionable price and commission rate to see your commission and the supplier net. Then see what you keep after a host agency or consortium split, with margin and markup side by side.

- Use the tool: https://globalluxagency.com/tools/travel-agent-commission-calculator
- For: Travel advisors & agencies, Hotels, Experience creators & DMCs
- Price: free, no sign-up; calculations run in the browser and nothing is stored
- Last updated: 2026-11-12
- Publisher: Luxury Travel Tools by Global Lux Agency (https://globalluxagency.com)

Estimate only. Results are indicative and based on the inputs you provide and any published sources listed on this page. Always confirm figures with your supplier.

### Frequently asked questions

#### What is the difference between margin and markup?

Margin is profit as a share of the selling price; markup is profit as a share of cost. A £8,000 net rate sold at £10,000 earns £2,000: a 20% margin but a 25% markup. To turn a margin into a markup, divide it by (1 − margin); to turn a markup into a margin, divide it by (1 + markup). Margin is always the smaller of the two figures for the same profit.

#### How do I price a net rate for a target margin?

Divide the net rate by (1 − margin). For a 20% margin on £8,000, that is £8,000 ÷ 0.80 = £10,000. Adding 20% to cost instead (£9,600) gives only a 16.7% margin, £400 short on this booking. The calculator shows both so a target agreed as a margin is not priced as a markup.

#### Is commission a margin or a markup?

Commission is a margin: a percentage of the selling price. A 10% commission on a £10,000 booking is £1,000, and the supplier keeps £9,000. Expressed as a markup on the supplier’s net it is 11.1% (£1,000 ÷ £9,000), which matters if you compare commissionable products with net rates you mark up yourself.

#### What commission do travel advisors usually earn?

It depends on the supplier and your contract, so use the rate in your agreement. One host agency puts traditional rates at about 10–15%, as low as 7% and as high as 28%. For tours and experiences sold through retail agents, industry guides give about 10–20%. There is no independent published survey of supplier commission rates, so treat these as rough guides.

#### How do host agency commission splits work?

A hosted advisor sells under a host agency’s supplier agreements and accreditation, and the commission is split between them. Host agencies’ own published figures put the advisor’s share at about 70–90%: for example 70% on an entry-level split or 90% at some hosts, sometimes alongside a monthly or annual fee. Some hosts charge a fee and pass on 100%. Enter the split in your own host agreement.

#### Does the calculator include VAT or taxes?

No. All figures are before tax. How VAT applies depends on whether you sell as an agent or as principal; in the UK, businesses selling travel packages as principal may fall under the Tour Operators’ Margin Scheme. Take advice on your own position.

### Related tools

- [Package Travel Regulations Checker: Is This a Package?](https://globalluxagency.com/tools/package-travel-regulations-checker): Answer a few questions to see if a UK trip is a package, a linked travel arrangement or neither under the 2018 Regulations, with the duties that follow.
- [Yacht Charter True-Cost Calculator](https://globalluxagency.com/tools/yacht-charter-cost-calculator): Work out the real cost of a crewed yacht charter: charter fee plus VAT by cruising area, APA, delivery, local fees and crew tip — per guest and per day.
- [UK TOMS VAT Calculator](https://globalluxagency.com/tools/toms-vat-calculator): Estimate VAT on a package under the UK Tour Operators’ Margin Scheme: margin, UK and non-UK split, in-house supplies and VAT at one-sixth.

### Sources and default figures

- **Typical supplier commission paid to a travel advisor:** 10–15% of the commissionable price. Confidence: low; last verified 2026-11-12. Source: [Breaking it Down: What’s in A Travel Agent’s Salary? (sponsored story by Fora Travel)](https://hostagencyreviews.com/blog/fora-q4-2023) (Host Agency Reviews, 2024-06-14).
- **Share of commission a hosted travel advisor keeps:** 70–90% of commission kept by the advisor. Confidence: low; last verified 2026-11-12. Source: [Breaking it Down: What’s in A Travel Agent’s Salary? (sponsored story by Fora Travel)](https://hostagencyreviews.com/blog/fora-q4-2023) (Host Agency Reviews, 2024-06-14); [Why a 90% Commission Split Matters (sponsored story by PTN Travel)](https://hostagencyreviews.com/blog/ptn-q3-2025) (Host Agency Reviews, 2025-07-28).
- **Typical commission to a retail travel agent or advisor:** 10–20% of retail price. Confidence: medium; last verified 2026-11-12. Source: [The question of commission: how much should tour operators give tour agents?](https://rezdy.com/blog/question-commission-much-tour-operators-give-tour-agents/) (Rezdy); [How to Set Net Rates for Tours, Activities and Attractions](https://arival.travel/how-to-set-net-rates-for-tours/) (Arival, 2023-05-03).

---

## Jet Lag Planner

> Plan when to sleep and when to seek or avoid light before and after a long-haul flight, day by day, with a caffeine cut-off and calendar download.

Plan when to sleep, when to seek daylight and when to avoid it, from a few days before you fly to your first days at the destination. Based on published guidance on how light shifts the body clock, with a calendar download for the trip.

- Use the tool: https://globalluxagency.com/tools/jet-lag-planner
- For: Travellers
- Price: free, no sign-up; calculations run in the browser and nothing is stored
- Last updated: 2026-11-12
- Publisher: Luxury Travel Tools by Global Lux Agency (https://globalluxagency.com)

Estimate only. Results are indicative and based on the inputs you provide and any published sources listed on this page. Always confirm figures with your supplier.

### Frequently asked questions

#### How long does jet lag last?

Without any special measures, the body clock typically adjusts by about 1.5 hours a day after flying west and about 1 hour a day after flying east, according to the CDC. Crossing eight time zones east can take a week or more, while three zones west may take two days. Shifting your sleep for a few days before you fly, and timing your light exposure, can shorten this.

#### Why is flying east worse than flying west?

Flying west asks the body clock to move later, and flying east asks it to move earlier. The clock finds moving later easier: the CDC gives average rates of about 1.5 hours a day westward against 1 hour a day eastward. After an eastward flight you are also trying to sleep and wake at what your body still treats as the middle of the night.

#### When should I seek or avoid light after flying east?

Light just after your body clock’s low point (roughly 2–4.5 hours before your usual wake time) moves the clock earlier; light just before it moves the clock later. After a moderate eastward flight, that low point falls in the destination morning, so very early light can work against you and late-morning light helps. The planner works out these windows for each day and moves them as you adjust.

#### What about long trips east, such as London to Tokyo?

For 8 or more time zones east, the body clock often shifts the other way, later rather than earlier. Some researchers therefore suggest deliberately delaying the clock on these trips; others still advance it. The planner delays from 8 hours east by default and lets you switch.

#### Should I take melatonin for jet lag?

The NHS says melatonin tablets are not recommended on the NHS for jet lag because there is not enough evidence that they work, and that medicines are not usually needed. In the UK melatonin is prescription-only. The CDC notes that its timing matters and taking it at the wrong time can make things worse. This planner does not advise on melatonin or any medicine: speak to a doctor or pharmacist.

#### Can I use this to plan a client’s trip?

Yes. Set the home time zone to your client’s, enter the flight times from the itinerary and their usual sleep pattern, then copy the plan as text or send the calendar file with their travel documents. Nothing is stored: the plan is created in the browser and the share link holds only the inputs.

### Related tools

- [Yacht Charter True-Cost Calculator](https://globalluxagency.com/tools/yacht-charter-cost-calculator): Work out the real cost of a crewed yacht charter: charter fee plus VAT by cruising area, APA, delivery, local fees and crew tip — per guest and per day.
- [Luxury Trip Budget Estimator](https://globalluxagency.com/tools/luxury-trip-budget-estimator): Estimate a luxury trip budget: accommodation, flights, transfers, guiding, dining, park fees, insurance and tips, per person and per night. Free to embed.

### Sources and default figures

- **Typical body-clock adjustment per day after a flight (eastward advance / westward delay):** {"advance":1,"delay":1.5} hours per day. Confidence: high; last verified 2026-11-12. Source: [Jet Lag Disorder (CDC Yellow Book: Health Information for International Travel, 2026 edition)](https://www.cdc.gov/yellow-book/hcp/travel-air-sea/jet-lag-disorder.html) (US Centers for Disease Control and Prevention, 2025-04-23); [How to Travel the World Without Jet Lag (Eastman & Burgess, Sleep Medicine Clinics 4(2):241–255, 2009)](https://pmc.ncbi.nlm.nih.gov/articles/PMC2829880/) (Sleep Medicine Clinics (Elsevier), via PubMed Central).
- **Recommended pre-flight shift of the sleep schedule per day:** 1 hours per day. Confidence: high; last verified 2026-11-12. Source: [Jet Lag Disorder (CDC Yellow Book: Health Information for International Travel, 2026 edition)](https://www.cdc.gov/yellow-book/hcp/travel-air-sea/jet-lag-disorder.html) (US Centers for Disease Control and Prevention, 2025-04-23); [How to Travel the World Without Jet Lag (Eastman & Burgess, Sleep Medicine Clinics 4(2):241–255, 2009)](https://pmc.ncbi.nlm.nih.gov/articles/PMC2829880/) (Sleep Medicine Clinics (Elsevier), via PubMed Central).
- **Suggested number of days to shift sleep before departure:** 2–3 days. Confidence: high; last verified 2026-11-12. Source: [Jet Lag Disorder (CDC Yellow Book: Health Information for International Travel, 2026 edition)](https://www.cdc.gov/yellow-book/hcp/travel-air-sea/jet-lag-disorder.html) (US Centers for Disease Control and Prevention, 2025-04-23); [How to Travel the World Without Jet Lag (Eastman & Burgess, Sleep Medicine Clinics 4(2):241–255, 2009)](https://pmc.ncbi.nlm.nih.gov/articles/PMC2829880/) (Sleep Medicine Clinics (Elsevier), via PubMed Central).
- **Body-clock low point (core body temperature minimum) before usual wake time:** 2–4.5 hours before waking. Confidence: medium; last verified 2026-11-12. Source: [How to Travel the World Without Jet Lag (Eastman & Burgess, Sleep Medicine Clinics 4(2):241–255, 2009)](https://pmc.ncbi.nlm.nih.gov/articles/PMC2829880/) (Sleep Medicine Clinics (Elsevier), via PubMed Central); [Jet Lag Disorder (CDC Yellow Book: Health Information for International Travel, 2026 edition)](https://www.cdc.gov/yellow-book/hcp/travel-air-sea/jet-lag-disorder.html) (US Centers for Disease Control and Prevention, 2025-04-23).
- **Light timing rule (phase response curve): light after the body-clock low point advances it, light before delays it:** {"advanceAfterTmin":true,"delayBeforeTmin":true}. Confidence: high; last verified 2026-11-12. Source: [How to Travel the World Without Jet Lag (Eastman & Burgess, Sleep Medicine Clinics 4(2):241–255, 2009)](https://pmc.ncbi.nlm.nih.gov/articles/PMC2829880/) (Sleep Medicine Clinics (Elsevier), via PubMed Central); [Jet Lag Disorder (CDC Yellow Book: Health Information for International Travel, 2026 edition)](https://www.cdc.gov/yellow-book/hcp/travel-air-sea/jet-lag-disorder.html) (US Centers for Disease Control and Prevention, 2025-04-23); [Interventions to Minimize Jet Lag After Westward and Eastward Flight (Roach & Sargent, Frontiers in Physiology 10:927, 2019)](https://pmc.ncbi.nlm.nih.gov/articles/PMC6684967/) (Frontiers in Physiology, via PubMed Central, 2019-07-31).
- **Window either side of the body-clock low point where light has the largest effect:** 3–6 hours. Confidence: medium; last verified 2026-11-12. Source: [Interventions to Minimize Jet Lag After Westward and Eastward Flight (Roach & Sargent, Frontiers in Physiology 10:927, 2019)](https://pmc.ncbi.nlm.nih.gov/articles/PMC6684967/) (Frontiers in Physiology, via PubMed Central, 2019-07-31).
- **Eastward time difference from which delaying the body clock is suggested instead of advancing it:** 8 hours (time zones) east. Confidence: medium; last verified 2026-11-12. Source: [How to Travel the World Without Jet Lag (Eastman & Burgess, Sleep Medicine Clinics 4(2):241–255, 2009)](https://pmc.ncbi.nlm.nih.gov/articles/PMC2829880/) (Sleep Medicine Clinics (Elsevier), via PubMed Central); [Interventions to Minimize Jet Lag After Westward and Eastward Flight (Roach & Sargent, Frontiers in Physiology 10:927, 2019)](https://pmc.ncbi.nlm.nih.gov/articles/PMC6684967/) (Frontiers in Physiology, via PubMed Central, 2019-07-31).
- **Stop caffeine this long before bedtime:** 6 hours before bed. Confidence: medium; last verified 2026-11-12. Source: [Caffeine Effects on Sleep Taken 0, 3, or 6 Hours before Going to Bed (Drake et al., J Clin Sleep Med 9(11):1195–1200, 2013)](https://pmc.ncbi.nlm.nih.gov/articles/PMC3805807/) (Journal of Clinical Sleep Medicine, via PubMed Central); [Jet Lag Disorder (CDC Yellow Book: Health Information for International Travel, 2026 edition)](https://www.cdc.gov/yellow-book/hcp/travel-air-sea/jet-lag-disorder.html) (US Centers for Disease Control and Prevention, 2025-04-23).
- **Official position on melatonin for jet lag (NHS and CDC):** NHS: not recommended on the NHS for jet lag because there is not enough evidence that it works. CDC: timing matters, and taking it at the wrong time can make misalignment worse.. Confidence: high; last verified 2026-11-12. Source: [Jet lag](https://www.nhs.uk/conditions/jet-lag/) (NHS, 2023-05-31); [Jet Lag Disorder (CDC Yellow Book: Health Information for International Travel, 2026 edition)](https://www.cdc.gov/yellow-book/hcp/travel-air-sea/jet-lag-disorder.html) (US Centers for Disease Control and Prevention, 2025-04-23).

---

## Luxury Trip Budget Estimator

> Estimate a luxury trip budget: accommodation, flights, transfers, guiding, dining, park fees, insurance and tips, per person and per night. Free to embed.

Add up the real cost of a luxury trip: accommodation, flights, transfers, private guiding, dining, park fees, insurance, gratuities and a contingency. See the total, the cost per person and per night, and where the money goes. Advisors can embed it on their own site.

- Use the tool: https://globalluxagency.com/tools/luxury-trip-budget-estimator
- For: Travellers, Travel advisors & agencies
- Price: free, no sign-up; calculations run in the browser and nothing is stored
- Last updated: 2026-11-12
- Publisher: Luxury Travel Tools by Global Lux Agency (https://globalluxagency.com)

Estimate only. Results are indicative and based on the inputs you provide and any published sources listed on this page. Always confirm figures with your supplier.

### Frequently asked questions

#### How much should I budget for a luxury trip?

It depends far more on where you stay and how you travel than on the destination’s reputation. Start with your accommodation and flight quotes, which are usually the two largest lines, then add guiding, dining and the smaller costs. A contingency of around 10% covers currency moves and extras you will almost certainly add on the ground.

#### What does a luxury hotel room cost per night?

Market averages give a sense of scale, not a price for your trip. CoStar data reported in November 2025 put the average daily rate at US luxury-class hotels at US$394 for the year so far, and the ten most expensive hotels in Paris, London, New York and Rome at US$1,500 or more a night. Suites, peak dates and resort destinations can be several times higher.

#### Why doesn’t the estimator suggest prices for each destination?

We only use figures we can source, and there is no reliable published set of luxury prices by destination and trip style. Rates also move with season and availability. The example figures are there to show how the budget fits together: replace them with quotes from your advisor or suppliers.

#### Are park and permit fees included in a safari lodge rate?

Often, but not always. Many safari lodges quote fully inclusive rates with park and conservancy fees, while others add them separately. Some permits are always extra: Rwanda’s gorilla trekking permit is US$1,500 per person per trek, and Maasai Mara National Reserve entry has been reported at about US$200 per non-resident adult per day. Fees change, so check the current rate before you book.

#### What does “on the ground per person per night” mean?

It is the budget without flights and insurance, divided by travellers and nights. It is the figure to compare between destinations or trip styles, because flight costs depend on where you start and the cabin you choose.

#### Can I put this budget estimator on my website?

Yes. Use the embed code on this page to add it to your own site free of charge. It resizes to fit, shares results through a link and credits Luxury Travel Tools with a small link back.

### Related tools

- [Yacht Charter True-Cost Calculator](https://globalluxagency.com/tools/yacht-charter-cost-calculator): Work out the real cost of a crewed yacht charter: charter fee plus VAT by cruising area, APA, delivery, local fees and crew tip — per guest and per day.
- [UK TOMS VAT Calculator](https://globalluxagency.com/tools/toms-vat-calculator): Estimate VAT on a package under the UK Tour Operators’ Margin Scheme: margin, UK and non-UK split, in-house supplies and VAT at one-sixth.
- [Package Travel Regulations Checker: Is This a Package?](https://globalluxagency.com/tools/package-travel-regulations-checker): Answer a few questions to see if a UK trip is a package, a linked travel arrangement or neither under the 2018 Regulations, with the duties that follow.

### Sources and default figures

- **Average daily rate at US luxury-class hotels (2025, year to date):** 394 USD per occupied room night. Confidence: medium; last verified 2026-11-12. Source: [Wealthy travelers pumping up luxury hotel rates as overall industry slumps (citing CoStar)](https://www.bisnow.com/national/news/hospitality-entertainment/wealthy-travelers-pumping-up-luxury-hotel-rates-as-overall-industry-slumps-131834) (Bisnow, 2025-11-11).
- **Average rate at the 10 most expensive hotels in Paris, London, New York and Rome (2025):** 1500 USD per night, or more. Confidence: medium; last verified 2026-11-12. Source: [Wealthy travelers pumping up luxury hotel rates as overall industry slumps (citing CoStar)](https://www.bisnow.com/national/news/hospitality-entertainment/wealthy-travelers-pumping-up-luxury-hotel-rates-as-overall-industry-slumps-131834) (Bisnow, 2025-11-11).
- **Rwanda gorilla trekking permit (Volcanoes National Park):** 1500 USD per person per trek. Confidence: medium; last verified 2026-11-12. Source: [Increase of Gorilla Permit Tariffs](https://rdb.rw/increase-of-gorilla-permit-tariffs/) (Rwanda Development Board, 2017-05-06).
- **Maasai Mara National Reserve entry fee, non-resident adult:** 200 USD per adult per day. Confidence: low; last verified 2026-11-12. Source: [Foreign tourists begin paying Ksh26,500 to access Maasai Mara](https://www.kenyans.co.ke/news/103075-foreign-tourists-begin-paying-ksh26500-access-maasai-mara) (Kenyans.co.ke, 2024-07-24); [Masai Mara reserve entry fees and park rules 2026 & 2027](https://www.masaimara.travel/park-entry-fees.php) (masaimara.travel (tour operator)).

---

## Currency Exposure Calculator for Travel Agencies

> See how exchange-rate moves change the margin on a trip paid for in euros or dollars and sold in pounds: break-even rate, scenarios and margin at risk.

You quoted the client in pounds, but the villa, yacht or DMC wants paying in euros or dollars weeks later. Enter the cost, the price and the rate you quoted at to see your margin at today’s rate and under a few exchange-rate moves, the rate at which the trip stops making money, and how much margin is at risk.

- Use the tool: https://globalluxagency.com/tools/currency-exposure-calculator
- For: Travel advisors & agencies
- Price: free, no sign-up; calculations run in the browser and nothing is stored
- Last updated: 2026-11-12
- Publisher: Luxury Travel Tools by Global Lux Agency (https://globalluxagency.com)

Estimate only. Results are indicative and based on the inputs you provide and any published sources listed on this page. Always confirm figures with your supplier.

### Frequently asked questions

#### What is currency exposure on a booking?

It is the part of a supplier cost you still have to buy in a foreign currency. If you sell a trip for £38,000 and owe a villa €28,000 in eight weeks, that €28,000 is exposed: if the pound weakens before you pay, the euros cost you more pounds and the difference comes out of your margin. Payments you have already made, or fixed at a known rate, are no longer exposed.

#### What is the break-even exchange rate?

The rate at which the margin on the trip falls to zero, once the payments already made are counted at the rate you paid. The calculator also shows how far the client’s currency would have to fall from today’s rate to reach it. A small gap means a modest move could wipe out the margin.

#### Which exchange rate should I enter?

Enter the rate you used when you priced the trip, and for “rate now” the rate your bank or FX provider would give you today. The page can fill in the European Central Bank reference rate from the day the site was last built, but the ECB publishes these rates “for information purposes only” and discourages using them for transactions. They are mid-market rates, updated around 16:00 CET on working days: the rate you actually pay will usually be less favourable.

#### Does the calculator recommend a hedge or a forward contract?

No. It doesn’t give financial or hedging advice, price forward contracts or show live rates. If you already have a rate fixed with your FX provider, you can enter it as a locked rate to compare it with the rate now. Speak to your bank or a regulated FX provider about whether fixing a rate suits your business.

#### Why does the tool show rates as “1 GBP = x EUR”?

Because that is how most UK agencies quote: pounds in, euros out. The ECB publishes every rate against the euro, so for pairs that don’t include the euro, such as GBP to USD, the tool divides one ECB rate by the other to get a cross rate. That is a calculation on the ECB data, not a rate the ECB publishes.

### Related tools

- [Yacht Charter True-Cost Calculator](https://globalluxagency.com/tools/yacht-charter-cost-calculator): Work out the real cost of a crewed yacht charter: charter fee plus VAT by cruising area, APA, delivery, local fees and crew tip — per guest and per day.
- [UK TOMS VAT Calculator](https://globalluxagency.com/tools/toms-vat-calculator): Estimate VAT on a package under the UK Tour Operators’ Margin Scheme: margin, UK and non-UK split, in-house supplies and VAT at one-sixth.
- [Package Travel Regulations Checker: Is This a Package?](https://globalluxagency.com/tools/package-travel-regulations-checker): Answer a few questions to see if a UK trip is a package, a linked travel arrangement or neither under the 2018 Regulations, with the duties that follow.

### Sources and default figures

- **ECB euro foreign exchange reference rates: publication and reuse terms:** {"base":"EUR","updatedAroundCet":"16:00","concertationAroundCet":"14:10","informationOnly":true} units of each currency per 1 euro. Confidence: high; last verified 2026-11-12. Source: [Euro foreign exchange reference rates](https://www.ecb.europa.eu/stats/policy_and_exchange_rates/euro_reference_exchange_rates/html/index.en.html) (European Central Bank); [Disclaimer & copyright](https://www.ecb.europa.eu/services/disclaimer/html/index.en.html) (European Central Bank); [Euro foreign exchange reference rates, daily XML feed](https://www.ecb.europa.eu/stats/eurofxref/eurofxref-daily.xml) (European Central Bank).

---

## Luxury Travel Client Brief Template (PDF)

> A free client brief template for travel advisors: party, dates, budget, interests, dietary and accessibility needs, as a clean PDF built in your browser.

A structured client brief for travel advisors. Capture who is travelling, when, where, the budget and every preference that matters, then download a clean PDF dossier for your files or your suppliers. Everything stays in your browser.

- Use the tool: https://globalluxagency.com/tools/luxury-travel-client-brief-template
- For: Travel advisors & agencies
- Price: free, no sign-up; calculations run in the browser and nothing is stored
- Last updated: 2026-11-13
- Publisher: Luxury Travel Tools by Global Lux Agency (https://globalluxagency.com)

Estimate only. Results are indicative and based on the inputs you provide and any published sources listed on this page. Always confirm figures with your supplier.

### Frequently asked questions

#### What should a luxury travel client brief include?

At minimum: who is travelling (with children’s ages), dates and how flexible they are, destinations, the budget and what it covers, and the client’s interests and pace. The details that make a trip feel personal are just as important: room and bed set-up, favourite or disliked hotels, dietary requirements and allergies, accessibility needs, and any birthdays or anniversaries during the trip.

#### Is my client’s information sent anywhere?

No. The form and the dossier are built in your browser tab. Nothing is sent to our servers, added to the page address or stored on your device. The only way to keep a brief is to download the PDF or save a draft file yourself, and closing the tab clears the form.

#### How do I save the dossier as a PDF?

Select “Download PDF”. Your browser’s print window opens with only the dossier on an A4 page; choose “Save as PDF” (or “Microsoft Print to PDF” on Windows) as the destination. On an iPhone or iPad, use the share button in the print window and choose Save to Files.

#### Can I come back to a brief later?

Yes. Select “Save draft file” to download a small .json file to your device, then use “Open draft file” to load it back into the form. The file stays on your device and is never uploaded.

#### How is the budget per person per night worked out?

A budget for the whole party is divided by the number of travellers (adults and children) and then by the number of nights between the departure and return dates. A per-person budget is multiplied by the number of travellers for the total. For example, £40,000 for four people over 10 nights is £10,000 per person and £1,000 per person per night.

### Related tools

- [Yacht Charter True-Cost Calculator](https://globalluxagency.com/tools/yacht-charter-cost-calculator): Work out the real cost of a crewed yacht charter: charter fee plus VAT by cruising area, APA, delivery, local fees and crew tip — per guest and per day.
- [UK TOMS VAT Calculator](https://globalluxagency.com/tools/toms-vat-calculator): Estimate VAT on a package under the UK Tour Operators’ Margin Scheme: margin, UK and non-UK split, in-house supplies and VAT at one-sixth.
- [Package Travel Regulations Checker: Is This a Package?](https://globalluxagency.com/tools/package-travel-regulations-checker): Answer a few questions to see if a UK trip is a package, a linked travel arrangement or neither under the 2018 Regulations, with the duties that follow.

---