Payment & Cancellation Timeline Builder

The booking

Booking date

When the deposit is paid.

Departure date

Currency

Total cost

Trip reference (optional)

Shown in calendar titles, e.g. “Maldives, June”. It goes into the share link, so avoid client names if you’ll share it.

Supplier payment terms

Deposit type

Deposit

Example: 25%. Use the supplier’s figure.

Balance due (days before departure)

Example: 84 days (12 weeks). Terms vary by supplier — check the contract.

Extra instalments (optional)

Cancellation charges

Enter each tier as the supplier states it: cancelling this many days or more before departure forfeits this percentage of the total. The defaults are an example only.

Days or more

Charge %

Days or more

Charge %

Days or more

Charge %

Days or more

Charge %

Client deadlines

Ask the client to pay this many days before each supplier deadline

Leaves time for funds to clear. Example: 7 days.

Payment & cancellation timeline

Setting example dates…

Payment & Cancellation Timeline Builder — free from Luxury Travel Tools by Global Lux Agency. Estimates only; see the full page for sources.